Planning an event comes with a long checklist, and event wristbands are often left until the last minute. Whether you’re organising a festival, corporate event, conference, school function or private party, ordering your wristbands early can save you time and unnecessary stress.
At IDCband, we make the ordering process simple. From choosing the right wristband to approving your artwork, our team will guide you through every step. This guide explains exactly how to order event wristbands, what information you’ll need, how long production takes and what could delay your order.
Step 1: Tell Us About Your Event
The first step is simply telling us what you’re planning. The more information you can provide, the quicker we can recommend the right product and prepare your quotation.
When you contact IDCband, it’s helpful to have the following information ready:
- Your event date.
- The number of wristbands you need.
- The type of wristband you’re interested in.
- Your delivery location.
- Your preferred colours and branding requirements.
If you already have your logo or event artwork, sending it with your enquiry can speed up the process.
Step 2: Choose the Right Wristband
Not every event needs the same type of wristband. The best option depends on how long it will be worn, your budget and the overall look you’re trying to achieve.
Tyvek Wristbands
Tyvek wristbands are ideal for short-term events. They’re lightweight, secure and a popular choice for festivals, parties, school events and general event entry.
Vinyl Wristbands
If you need something more durable, Vinyl wristbands are a great option. They’re designed for multi-day events or situations where the wristband needs to handle more wear.
Fabric Wristbands
For a more premium finish, Fabric wristbands are a popular choice for festivals, conferences and branded events. They offer a comfortable fit while giving your event a more polished look.
If you’re still unsure, our guide on choosing the right wristband for your event can help you compare the different materials before making a decision.
Step 3: Decide How Many Wristbands You Need
Your guest list is a good starting point, but it’s worth thinking a little further ahead.
Many events need different wristbands for different groups. For example, you may need separate colours for VIP guests, staff, security, performers or general admission. Ordering a few extras is also a smart idea in case attendance changes or a wristband needs to be replaced.
Confirming your quantity before requesting a quote also helps us provide more accurate pricing.
Step 4: Request Your Quote
Once we understand your requirements, we’ll prepare a quotation based on your order.
If you’re not completely sure which wristband is right for your event, don’t worry. Our team can recommend the best option based on your event type, budget and branding requirements.
You can also contact IDCband directly if you already know exactly what you need.
Step 5: Approve Your Artwork
If you’re ordering branded wristbands, the artwork stage is one of the most important parts of the process.
Your logo, text, colours and any design elements need to be supplied correctly so that the final product looks exactly as you expect. Before approving your artwork, always check the following:
- Your logo is correct.
- All spelling is accurate.
- Colours match your branding.
- Any numbering or custom details are correct.
Taking a few extra minutes to review the artwork can prevent costly mistakes later.
How Long Does Production Take?
Production time depends on the wristband you choose, so it’s always best to plan ahead.
|
Wristband Type |
Production Time |
|
Tyvek Wristbands |
2–3 working days |
|
Vinyl Wristbands |
Approximately 1 week |
|
Fabric Wristbands |
2–3 weeks |
Remember that these are production times only. You’ll also need to allow time for quotations, artwork approval and delivery.
For that reason, we always recommend placing your order well before your event date.
What Can Delay Your Order?
Most delays can be avoided with a little planning. The most common reasons orders take longer include:
- Ordering too close to your event date.
- Artwork that needs multiple revisions.
- Slow artwork approval.
- Changes to quantities, colours or wristband types after the order has been confirmed.
- Not allowing enough time for delivery.
Providing accurate information from the start helps keep your order moving smoothly.
When Should You Order Your Wristbands?
The earlier, the better.
Even though Tyvek wristbands have a fast turnaround time, waiting until the week of your event can create unnecessary pressure. Busy event seasons often mean higher order volumes, so planning ahead gives you more flexibility.
If you’re organising a large event, festival or corporate function with custom branding, starting the process a few weeks in advance is the safest option.
What Happens After You Approve Your Order?
Once you’ve approved the quotation and artwork, your order moves into production.
Your wristbands are printed according to the approved design, carefully prepared and then sent for delivery. Because production follows the approved artwork, it’s important to double-check every detail before giving final approval.
Why Order Early?
Ordering early gives you more than just peace of mind. It also gives you time to finalise your branding, make changes if needed and ensure your wristbands arrive before your event.
Whether you’re planning a festival, conference, sporting event, activation or private function, getting your wristbands sorted early means one less thing to worry about.
You can explore the full IDCband wristband range to compare materials and find the best option for your event.
Ready to Order Event Wristbands?
Ordering from IDCband is quick and straightforward. Simply tell us about your event, the quantity you need and your branding requirements, and we’ll help you choose the right wristband for your event.
If you’re planning an upcoming event, contact IDCband today for a quotation.
Phone: +27 11 675 5548
WhatsApp: +27 64 861 8552
Email: sales@idcband.co.za
